Operation of the Governing Board

The following can only be determined by the full board:

  • To agree constitutional matters, including procedures where the Governing Board has discretion
  • To recruit new members as vacancies arise and to appoint new governors where appropriate
  • To hold at least three Governing Board meetings a year
  • To appoint or remove the Chair and Vice Chair
  • To appoint or remove a Clerk to the Governing Body
  • To establish the committees of the Governing Board and their terms of reference
  • To appoint the Chair of any committee (if not delegated to the committee itself)
  • To appoint or remove a Clerk to each committee
  • To suspend a governor
  • To decide which functions of the Governing Board will be delegated to committees, groups and individuals
  • To review the delegation arrangements annually   
  • To receive reports from any individual or committee to whom a decision has been delegated and to consider whether any further action by the Governing Board is necessary
  • To set up a register of Governors Interests
  • To consider whether to set up a Governors Expenses Scheme, and if one is set up to monitor it
  • When required to form an appointment panel for Headteacher / Deputy Headteacher
  • To approve the first formal budget plan of the financial year
  • To set and publish targets
  • To consider the current admissions policy and make changes if required
  • To review the policy and provision for collective worship, including the right to be consulted by the headteacher about arrangements for collective worship
  • To consider, contribute to and approve the School Development Plan
  • To consider plans that include provision for a reduction in staffing.  Should this be carried forward, to convene a special working party, avoiding the Governors named in the Appeals Committee
  • To publish proposals to change the category of the school
  • To set the times of school sessions and the dates of school terms, ensuring that the school meets for 380 sessions in the school year

Staff Discipline Committee

Terms of reference:

 

  • To make any determination to dismiss any member of staff (unless delegated to the headteacher)
  • To make any decisions under the Governing Board’spersonnel procedures e.g. disciplinary, grievance, capability where the Headteacher is the subject of the action*
  • To make any decisions relating to any member of staff other than the Headteacher, under the Governing Board’spersonnel procedures (unless delegated to the Headteacher)

            *cannot be delegated to an individual

 

Disqualification from membership – The Headteacher

Staff Appeals Committee

Terms of reference:

 

  • To consider any appeal against a decision to dismiss a member of staff made by The Staff Discipline Committee or The Headteacher*
  • To consider any appeal against a decision short of dismissal under the Governing Body’s personnel procedures e.g. disciplinary, grievance, capability*
  • To consider any appeal against selection for redundancy*

*cannot be delegated to an individual

Disqualification from membership –    The Headteacher

                                                                        Any members of the Discipline or Pay Committee

 

Note: membership of the Staff Discipline and Staff Appeals can be either 3 or 5.  Each committee must have the same number of governors.

Student Discipline Committee

Governors are required to To carry out the functions required by section 52 of the Education Act 2002 and The Education (Pupil Exclusions and Appeals) (Maintained Schools) (England) Regulations 2002, and in accordance with the guidance given in DfEE Circular 10/99 (excluding section 6 and Annex D) and DfES/0087/2003.

 

Terms of reference:

  • To consider representations from parents in the case of exclusions of 5 days or less (Committee may not re-instate)
  • To consider representations from parents in the case of exclusions totalling more than 5 but not more than 15 school days in one term (meeting to be held between 6th and 50th school days after receiving notice of the exclusion)
  • To consider the appropriateness of any permanent exclusion or any exclusion where one or more fixed period exclusions total more than 15 school days in one term or where a student is denied the chance to take a public examination (meeting to be held between 6th and 15th school days after receiving notice of the exclusion)
  • To ensure that the guidance contained in the ’Improving Attendance and Behaviour’ document is practised in the school, with specific reference to the role assigned to the Governing Body.

Membership – 3 or 5 members of the Governing Body – to be convened when required

  • If a governor has a connection with the student or the incident that could affect their ability to act impartially they should not serve at the hearing. If, through non-attendance of a governor, four members consider an exclusion, the chair has the casting vote.

 

Disqualification from membership – The Headteacher and any Governor with prior knowledge of the student or the incident(It is suggested that staff governors, due to probable prior knowledge, should not be a member of this committee)

Hearing complaints

Terms of reference:

 

  • To make any determination or decision under the Governing Body’s General Complaints Procedure for Parents and others
  • To make any determination or decision under the Governing Body’s Curriculum Complaints Procedure, in respect of National Curriculum disapplications, and the operation of the Governing Body’s charging policy:

Membership – not less than 3 members of the Governing Body – to be convened when required.  (NB. The number appointed to this committee directly affects the number required for an Appeal Committee)

Disqualification from membership – The Headteacher

Head Teachers performance management committee

Terms of reference:

 

  • To arrange to meet with the External Adviser to discuss the Headteacher’s performance targets
  • To decide, with the support of the External Adviser, whether the targets have been met and to set new targets annually
  • To monitor through the year the performance of the Headteacher against the targets
  • To make recommendations to the Pay Committee in respect of awards for the successful meeting of targets set

 

Membership – 3 or 5 members of the governing body.  At least one member of the committee must have undergone training for this role within the previous 3 years of appointment to the committee

Disqualification – The Headteacher and Staff Governors

Governors Pay committee

Terms of reference:

 

  • To consider the recommendations from the Headteacher’s Performance Review Group
  • To consider the recommendations from the Headteacher with regard to Pay reviews for staff in the school
  • To consider requests from individual members of staff for pay reviews

 

 

Membership – 3 or 5 members of the governing body.  Members of this committee need to be familiar with the performance management policy and how it is implemented in the school

 

Disqualification –  The Headteacher and Staff Governors

The Remit of the Achievement and Wellbeing Committee

 

  • To consider matters relating to the school’s curriculum, including statutory requirements and establish the relevant policies including:
    • A Curriculum Policy
    • Sex Education Policy
    • Special Needs Policy
  • To consider curricular issues which have implications for Finance and Personnel decisions and to make recommendations to the relevant committees or the Governing Body
  • To comment on or help prepare the curriculum sections of the School Improvement Plan for approval by the Full Governing Body
  • To oversee arrangements for individual governors to take a leading role in specific areas of provision, eg Special Educational Needs and, Looked After Children. To receive regular reports from them and advise the Governing Body.
  • To review annually the GCSE and other public examination results of the school including the data around specific cohorts, eg pupil premium students
  • To recommend targets to the Full Governing Body after receiving advice from the SIP and Headteacher
  • To review and agree the behaviour policy of the school
  • To review the process for information sharing with parents including the adoption and review of The Home / School Agreement and the post-16 learning contract
  • To review and report to the full governing body at least annually the matters of admissions, exclusion and attendance including the use of the BACS process
  • To oversee arrangements for educational visits, including the appointment of a named co-ordinator 
  • To review the School Behaviour and Discipline Policy, and make recommendations on changes to the Governing Body or relevant committee
    • Safeguarding Children and Safer Recruitment in Education
    • Management of the process using the Disclosure and Barring Service

 

Achievement and Well Being - Admissions Committee

  • To determine within statutory provisions and the governing board policy whether any child should be admitted to the school
  • To review admissions arrangements and the oversubscription criteria
    • Should a review need to take place it is recommended that a working party be set up of no less than three governors to undertake the review, to report back to Full Governors.

The Remit of the Staffing and Resources Committee

Personnel areas

  • To draft and keep under review the staffing structure in consultation with the Headteacher
  • To establish the following policies & procedures for all categories of staff and to be responsible for its administration and review 
    • Pay Policy
    • Performance Management Policy
    • Disciplinary / capability procedures
    • Attendance Management Policy & Procedures
    • Safeguarding Children and Safer Recruitment in Education
    • Management of the process using the Disclosure and Barring Service
  • To oversee the appointment procedure for all staff
  • To keep under review staff work/life balance, working conditions and well being-including the monitoring of absence
  • To consider requests for early retirement

 

Financial issues

  • Ensure the school meets the relevant statutory requirements particularly in relation to best value
  • To establish and maintain an up to date 3 year financial plan
  • To consider a budget position statement including virement decisions at least termly and to consider significant anomalies from the anticipated position
  •  To approve financial statements including:
    • charges and remissions policies
    • policy and charges for the community use of the school premises
    • policy and the price of school meals
  • To make decisions in respect of service agreements
  • To make decisions on expenditure ensuring as far as is practical, that Health and Safety issues are appropriately prioritised
  •  To monitor expenditure of all voluntary funds kept on behalf of the Governing Body including a review of the audit report of such funds

 

Effectiveness of financial control

  • To review the effectiveness of financial and other control systems
  • To ensure that all significant losses have been properly investigated and reported as appropriate
  • To oversee the academy’s policy on fraud and irregularity
  • To monitor the implementation of approved recommendations relating to both internal and external audit
  • To monitor the academy’s arrangements to secure value for money and approve the annual value for money statement

 

Risk

  • To monitor the risk register and advise the governing body should there be causes for concern
  • To monitor the effectiveness of the internal and external audit services and to promote co-ordination between the two

 

Internal audit

  • To appointment and decide on the remuneration of the internal audit service
  • To receive reports from the internal auditor, which should include an opinion on the degree of assurance that can be placed on the system of internal control
  • To consider and advise the governing body on internal audit reports

 

External audit

  • To appoint the external auditors and agree the remuneration
  • To consider and advise the governing body on external audit reports and management letters
  • To considerand recommend to the full governing body the academy’s annual accounts

 

Premises related areas

  • Health and Safety, for the maintenance and development of the school’s premises including the establishment and review of the Health and Safety Policy
  • To oversee arrangements for repairs and maintenance and other premises-related expenditure
  •  In consultation with the Headteacher to oversee premises-related funding bids
  • To oversee arrangements, including Health and Safety, for the use of school premises by outside users, subject to governing body policy
  • To establish and keep under review a Building Development Plan
  •  To establish and keep under review an Accessibility plan
  • To ensure that the relevant insurances are in place